Role Purpose
The Bookkeeping Specialist is the primary executor of the monthly and year-end accounting close cycle for all assigned clients. This seat is responsible for transaction-level accuracy, timely reconciliation, workpaper documentation, and a clean year-end handoff to the tax team. Quality and timeliness here directly determine whether the Accounting Supervisor can sign off without rework.
Accountability
Accountable To
Seat 3 — Accounting Supervisor (daily work review and mentorship); Seat 1 — Client Business Advisor (HR and performance).
Direct Reports / Accountable From
No direct reports.
Responsibilities
- S0–S3 monthly close — source documents through bank reconciliations
- Bank feed categorization and QBO transaction management
- Keeper portal ASK submissions and client response processing
- Payroll GL entry and reconciliation from provider reports
- YE Pre-close (A1–A3) — setup, scope determination, opening equity tie-out
- YE Books Review (B1–B4) — QBO Prep for Taxes, TB workbook, workpaper links
- S4 self-check — P&L and Balance Sheet review per SOP before requesting Supervisor review
- Seat 3 — Accounting Supervisor (daily direction and review)
- Seat 8 — Client Service Administrator (portal, document handling, client routing)
- Seat 4 — Tax Supervisor (YE handoff timing)
- S4 self-check before submitting to Supervisor
- Final self-check (C1) — all WP links present and Client Note complete
Seat Overlaps & Cross-Function Support
| Seat | Nature of Overlap or Support |
|---|
| Seat 3 — Accounting Supervisor | Daily working partner. The Supervisor owns first review and direct mentorship. Submitting clean, complete work to the Supervisor is core to this seat's measure of success. |
| Seat 8 — Client Service Administrator | CSA handles client-facing portal and document logistics; the Specialist focuses on the technical close work. |
| Seat 4 — Tax Supervisor | YE books-to-tax handoff — the Specialist's clean year-end close is the foundation tax work builds on. |
Measures of Success
- Monthly close on-time rate — % of assigned clients closed by due date
- S4 self-review quality — Supervisor review requiring minimal rework
- Workpaper completeness at handoff — all material BS accounts linked
- Zero books handed to tax prep with unsupported trial balance